Day-of Coordination Package

Your day deserves to flow as effortlessly as the love story it celebrates. With Forever Stories’ Day-of Coordination service, we take the reins on the big day, managing timelines, vendors, and last-minute details. You can focus on creating memories while we work behind the scenes to ensure every moment is picture-perfect.

Services Include

Planning and Preparation

• Initial consultation to review your plans, expectations, and vendor contracts.

• Two in-person meetings starting one month prior to the wedding day, including a site visit to the venue.

• Unlimited phone and email support beginning one month before the event.

• Attendance and supervision at the ceremony rehearsal to ensure all participants are clear on their roles and responsibilities.

• Creation and distribution of a detailed timeline for all events on your wedding day to vendors and key individuals.

• Transition as the main point of contact on the wedding day to ensure all timelines are followed.

• Verification that all deliveries are correct and complete.

• Both a lead planner and an assistant planner will be present on your wedding day.

Ceremony Management

• Set up and placement of programs and other ceremony-related items.

• Coordinate any special seating arrangements with ushers.

• Ensure timely delivery and proper distribution of bouquets, boutonnieres, and other floral arrangements.

• Manage the bridal party procession to maintain smooth transitions.

• Guiding musicians and performers seamlessly through key ceremony moments.

• Assisting with family photoshoot arrangements (ensuring timely assembly and coordination of family members for memorable photos)

Reception Oversight

• Arranging the placement of the gift table, seating cards, guest book, and wedding favors.

• Ensuring all sentimental items, heirlooms, or religious elements (e.g., family photos, special décor, deity idols, or ceremonial items) are placed correctly and respectfully.

• Supervising and managing all contracted vendors to ensure flawless execution of services.

• Conducting an audio check for speeches, music, and other planned activities to ensure sound quality.

• Coordinating the evening's flow with the DJ or emcee, including key moments such as:

  • Wedding party and couple’s grand entrance.

  • First dance, speeches, toasts, bouquet toss, and cake cutting.

• Ensuring the proper setup and functionality of lighting, including uplighting and special effects.

• Monitoring bar service and ensuring drinks, including signature cocktails, are served as planned.

• Welcoming and seating last-minute guests to ensure comfort and inclusion.

• Assisting the couple with outfit changes, touch-ups, or personal needs throughout the evening.

• Working with photographers and videographers to capture key moments as per the schedule.

• Monitoring and replenishing the dessert or candy table as needed.

• Ensuring smooth distribution of wedding favors to guests as they leave.

• Handling any unforeseen issues, such as timeline adjustments or guest requests, with poise and efficiency.

• Ensuring the couple’s personal items (gifts, guest book, leftover cake) are safely packed and sent with the designated person.

• Overseeing cleanup and tear-down arrangements to ensure no items are left behind.

• Verification that all deliveries are accurate and complete.

• Both a lead planner and an assistant planner present throughout the day for seamless execution.

• Providing access to a Bridal Emergency Kit stocked with essentials such as stain remover, sewing kit, pain relievers, and more.

Add-on Services

• Choreography for Entrances: Assist couples, families, or bridal parties in creating memorable and well-coordinated entrances.

• Vendor Meetings: Facilitate and attend meetings with 3 key vendors to ensure seamless communication and coordination.